We currently hold around 4-5 donation sessions per week at veterinary practices and kennels around the country. We are always looking to hear from veterinary practices who would be interested in becoming a host venue.
Please read our host venue requirements below and complete the form if you think you may be able to support us. Please email this to firstname.lastname@example.org.
The donation process takes place in three steps and for each stage we’ll need a separate area for our team to use. The first area is for the pre-screen/health check with our veterinary surgeon. This is usually a consulting room. We also need a room for the actual donation to take place. Again, this could either be a consulting room or a prep room depending on what is available. This room needs to be quieter – so that donors are not disturbed by doors banging or people walking in an out. After donating, our dogs are taken to the post donation area and we commonly set up refreshments in the waiting area, a prep room or consulting room.
Our team have a short refreshment break halfway through the session and as such it would be great if our team could have access to your staff room where there are tea/coffee making facilities. We will bring our own tea/coffee and milk so please don’t worry about this. We also ask that there is an area where our team can leave our coats and bags (preferably out of the public area). We accept this may not be a secure area. This can be in the consulting room if there is a cupboard we can use.
Support on the Day
On the day of your session, it is really useful for our team to have a member of staff as their main point of contact to show them which rooms to use, liaise with the rest of the practice staff on what happens at a session, update reception and deal with any queries on the day. It also helps if this point of contact can welcome donor owners and point them to the PBB session waiting area.
The session runs for approximately 7 hours with 6 hours of appointments. We have 15 minute appointments for every donor and we will start the session at a mutually convenient time for you and us e.g. 1pm – 7pm. Often the start time is decided by the end time (i.e. if the practice closes at 7pm then PBB would have their last appointment at 6.15pm). We will arrive approximately 30 minutes before the first appointment to set up and we will leave approx. 45 – 60mins after the last appointment.
We send out all relevant documentation to all donors along with an appointment time prior to the session.
We’ll send you a copy of the appointment sheet by fax/email a day or two before the session so you are aware of how many donors are coming along.
List of Potential Donors
In order to run a collection session – we need donors.
We suggest you carry out a database search using the donor criteria form and list of negative breeds as a guide (details can be found in donor section of the support pack).
Once you have identified suitable donors, please contact the owners asking if they would be interested in supporting PBB and if PBB can contact them to discuss in more detail. Once you have the owner’s consent, please forward a list of potential donors to email@example.com.
We require a minimum of 30 – 40 donors to ensure we will be able to book approximately 20 donors into the session.
Dogs are able to donate up to four times a year so we look to hold a session at your practice on mutually convenient days approximately every 3 – 4 months.
We need passionate and enthusiastic host venues to make our sessions successful and part of that is having your team on board. It is helpful to have one main contact at the practice who can coordinate the session on behalf of the practice, identify donors and promote the session amongst the practice team and to the clients of the practice.
We organise all paperwork and booking of appointments from our centre in Loughborough but having someone locally based is very helpful to raise awareness or provide PBB with details. Similarly, it allows PBB one point of contact to pass on relevant information about the session and or coordinate PR stories, press interviews etc. This person does not necessarily need to be there on the day of the session, however, it is useful if they can attend some of these so that they know what is involved and meet the team.